May 21, 2009

The regularly scheduled meeting of the Board of Trustees of the Town of La Jara was called to order by Mayor Austin Valdez at 7:03 pm. The roll was called. Present: Paula Medina, Patrick Montoya, Tiffanie Polkowske, Larry Zaragoza and Mayor Austin Valdez. Absent: Earl Haslett, and Henry Schimpf. Also present: Maintenance Supervisor Keith Martinez, Chief of Police Richard Pena, Town Clerk Priscilla Schimpf, Building Inspector Joseph Trottner, Town Attorney Ray Valdez and Town Manager Bill Yohey. Guests: Kendra Baroz, Erica Martinez, Leroy Polkowske, Dan Martinez, Craig Cotton & Dwight Martin-Division of Water Resources and Larry Sisneros. Those present recited the Pledge of Allegiance.

A motion to go into executive session to discuss pending litigation with Pete Cordova was made by Paula and a second by Patrick. Motion Carried. The Board adjourned to the executive session at 7:08 pm.

At 7:25 pm the meeting was reconvened by Mayor Austin Valdez. No action was taken.

Guests:
Annette Chavez – La Jara Youth Baseball. She couldn’t make it to the meeting tonight but sent a letter and asked Patrick to request the donation for her program. A motion was made by Patrick and seconded by Larry that the donation as budgeted in the amount of $400 be paid. Motion Carried.

Kendra Baroz – She was here asking for permission to open a Tanning and Nail Salon in her home. She mentioned that she is licensed and would advise all clients of the pros and cons of tanning. The address at which she would locate at is 106 Polk Ave. She also asked her neighbors how they felt about her opening this type of business and got signatures. Ray suggested for her to go through a Special Review Uses application which is a $25 fee and may have to have a hearing upon the Planning Commission Board. It takes about 1 month to process. Ms. Baroz left at 8:15 pm.

Erica Martinez – She was also her to ask the Board’s permission to open up a Snow Cone Stand at her home located at 27 Haven Lane. It was stated that if done at her home they would also have to go through a Special Review Uses application. It was stated that if the unit was going to be mobile though and done on Main St. they would only have to purchase a business license. Keith mentioned that there are some people that do business out of their homes and didn’t have to go through this process and was wondering how this is controlled. It was said that the Town Board is not aware of these businesses. A motion to waive the $25 fee for the Special Review Uses was made by Patrick and seconded by Tiffanie. Motion Carried. Ms. Martinez left at 7:43 pm.

Craig Cotton – Division Engineer of the Water Resources. He is here to inform the Board of the new rules and regulations for ground water. He also was here to give options that are available for the town. Dwight Martin also from the Division of Water Resources explained what his role is and invited the town to contract in his sub-district. Contracting with Dwight’s sub-district would benefit the town by not having to augment the wells. Augmenting the water would be very complicated and costly. Ray explained that our wells were at one time exempt because they are domestic. Craig stated that now anything that pumps 50 gallons per second is exempt but anything beyond is not. They do take into account that our sewer system is a return for our water. Craig stated that Alamosa feels the same but although they do have surface rights. It will be a long process but will eventually happen. This is something for everyone to think about. Ray asked Dwight if they have approached Capulin – he stated they have not. Mr. Cotton and Mr. Martin left at 8:10 pm.

Dan Martinez – He was here to discuss Glory Days. He wants to expand it this year. He has been in contact with a carnival out of Arizona. They will setup on July 31st and run August 1st & 2nd. They are looking at putting it at the Family Dollar parking lot or at the Catholic Church. Austin stated to make sure they have insurance. It was also mentioned that they will need more security for the carnival. They suggested for Dan to check with the volunteer security that works for the Pioneer Days. The board agreed to have a carnival. Mr. Martinez left at 8:20 pm.

Leroy Polkowske – He was wondering what the issue and status with Cooley is. He stated that he feels it needs to be speeded up because it is hurting everyone not just the town. Mr. Polkowske left at 8:26 pm.

Reports:

Town Manager: Bill informed the Board that the Planning Grant letter to DOLA for the Sewer Lagoons has been okayed by Deb Downs. Also let them know that the Town Hall roofing is just about done. Van Iwarrden is doing a great job. Bill stated that the Senior Center is having problems with the gas, they have gas smells. Bill has been checking on it. Tiffanie asked if there has been any word on the GOCO Grant and Bill stated that we have not heard anything as of yet. Bill also met with Estella Cole about the Historical Planning Grant and it is on the go – they will let us know more in two more weeks. The report was accepted upon a motion by Paula and a second by Patrick. Motion Carried.

Building Inspector: He reviewed his written report with the Board. Ray asked Joseph if he includes a notice to the owner/applicant stating that the contractor, material man, suppliers and laborers under the law have the right to impress on the property a mechanic’s lien in the event they don’t get paid. Joe stated that he doesn’t so he will get together with Ray to get going. The report was accepted upon a motion by Tiffanie and a second by Larry. Motion Carried.
Court: The Board reviewed the Municipal Judge report. The report was accepted as presented upon a motion by Larry and a second by Tiffanie. Motion Carried.

Police: Richard let Larry know that his concern with the buses speeding has been addressed. Lots of warnings have been given but will give tickets next time. Larry stated that he has seen a big difference. They discussed the posting and they decided to leave the sign at 15mph up through out the whole year. The police report was accepted upon a motion by Tiffanie and a second by Patrick. Motion Carried.

Maintenance: Keith informed the Board that the manhole behind Ann’s Café is backed up and they can’t get the snake in there it needs to be jetted. He got a quote from Rocky Mountain Septic and the total will be around $500 to $600. It was okayed by the Board to go ahead and get it done. He also mentioned to the Board that there were four refills of the dumpster (roll-off) but Keith does ask for the police in the future to watch what is dumped in there on weekends.
There was a couch and some tires dumped in there. He mentioned that he has run into problems with people tampering with the water meters, they are trying to turn off because of leaks and such. It was suggested to purchase yellow warning tags to put on the meters. Tiffanie stated that her rental on 110 2nd Street’s water was never turned off when she called the Town Hall to notify to turn off. Priscilla stated that she did call Maintenance to turn off the water and Keith stated that he did turn off because he even checked the outside water to make sure it was off. It was suggested to buy a lock for when it gets turned off next time.
Keith also stated that one of the bushes-trees that they planted at the church was cut down and then they replanted another tree. It took along time to plant all those bushes-trees. He also asked the Board’s permission to place the ad in the Valley Courier for the Summer Mosquito Sprayer Driver and they agreed to go ahead and place the ad. Keith will check with Alamosa about spraying two times a day everyday and they don’t recommend doing so because it could be harmful for the public. Keith will get with Priscilla to place the ad in the paper. The maintenance report was accepted upon a motion by Patrick and a second by Paula. Motion Carried.

Trustees:

Paula – Passed around the Graffiti Ordinance from Alamosa. It was asked how the Community Service is coming along. It was stated that there has already been one guy who came to work with Keith and Paul. Keith mentioned that a 17 year old was sent to us but they were uncomfortable with that situation and Priscilla had nothing for her to do at the time. It was suggested to have Beans and Things cover their window so that all the storage items are not visible to the public.

Patrick – Had nothing to report.

Tiffanie – Buhr’s called her to ask if the Shawcroft land becomes annexed will that affect their trucking business. It was discussed.

Larry – Stated that Ray will have to explain the Graffiti Ordinance.

Austin – Had nothing to report.

Attorney: Shannon Hoyt was convicted in Municipal Court for improper backing, she appealed. It is going to trial June 1st. Ray asked if the Board wants him to pursue. It was discussed. A motion to send Officer Lucas Sowards with Ray prepping him to fight it was made by Patrick and seconded by Tiffanie. Motion Carried.
Ray stated that Homeland Security is requiring towns that have utilities to adopt a red flag policy (identity theft). Ray drafted a resolution and Ray explained the resolution contents. Ray advised that the Town Clerk and Assistant read and implement the rules in the resolution. A motion to adopt Resolution No. 2009-4 regarding red flag policy (identity theft) was made by Paula and seconded by Patrick. A roll call vote was taken: Paula-yes, Patrick-yes, Tiffanie-yes, Larry-yes and Austin-yes. Motion Carried.
Ray informed the Board that he has decided not to go the CML Annual Conference, the meeting will not quite fit his needs and thought he would save the town some money.

Clerk: The Board reviewed her written report. It was brought up that the signatures on the Safety Deposit Box at the Community Banks of Colorado need to be changed. A motion to take the existing people Larry Buhr, Janice Coombs and Helen Hutchins off the signature card of the Safety Deposit Box #374 due to no longer being associated with the Town and put Austin Valdez, Henry Schimpf and Priscilla Schimpf on the signature card of the Safety Deposit Box #374 was made by Patrick and seconded by Larry. A roll call vote was taken: Paula-yes, Patrick-yes, Tiffanie-yes, Larry-yes and Austin-yes. Motion Carried.
Paula asked how it was going with finding a cover for Priscilla during her maternity leave. It was stated that not too well. Priscilla posted it at Trinidad State Junior College, Adams State College and Rocky Mtn. SER. We have got one application in and it was passed around for the Board to review. The report was accepted as presented upon a motion by Tiffanie and a second by Paula. Motion Carried.

Approval of Minutes: Regular Meeting April 16, 2009 – Motion to approve minutes with adding in the Shawcroft annexation information was made by Tiffanie, 2nd by Paula. Motion Carried.

Follow-Up of Minutes: None.

Approval of Bills:The bills were approved for payment upon a motion by Patrick and a second by Larry. Motion Carried.

Other Business: The question of why did the Judge refund Billy Gonzales fine/ticket money came up. It was stated that it should have not been done, once paid the person is pleading guilty. Finding another judge was discussed. Ray and Richard will meet with Judge Miller to confront him on these issues once again.
Review Mileage Rate Increase – The Board discussed the issue. We now pay $0.32 which is indicated in the Personal Policies. The standard mileage rate by the IRS is at $0.55. A motion to increase to $0.42 from $0.32 was made by Larry and seconded by Paula. Motion Carried.
Paula asked Keith how the transfer for their retirement plan went from American General to Knights of Columbus. Keith mentioned that they had to pay two months in advance out of their pockets. Priscilla stated that she called Cassandra on the situation and she was not available so she spoke with Steve and he said it shouldn’t be a problem to reimburse them the town’ match portion. He wanted to check with Cassandra on the procedure for doing this though and Priscilla has been playing phone tag with her but as soon as she speaks with her she will get them reimbursed. Keith stated that he does feel more secure now that he switched retirement companies.
Richard stated that there were no prior bids for the 1999 Ford Crown Victoria. It was said to re-advertise with a minimum bid starting at $1,500. There being no further business a motion to adjourn was made by Patrick.

Meeting adjourned at 10:35 pm.

April 16, 2009

The regularly scheduled meeting of the Board of Trustees of the Town of La Jara was called to order by Mayor Pro-Tem Henry Schimpf at 7:03 pm. The roll was called. Present: Paula Medina, Tiffanie Polkowske, Henry Schimpf, and Larry Zaragoza. Absent: Earl Haslett, Patrick Montoya and Mayor Austin Valdez. Also present: Maintenance Assistant Paul Naranjo, Chief of Police Richard Pena, Town Clerk Priscilla Schimpf, Building Inspector Joseph Trottner, Town Attorney Ray Valdez and Town Manager Bill Yohey. Guests: Larry Winget, Conejos County Citizen, Larry Sisneros and Dan Martinez. Those present recited the Pledge of Allegiance.

Guests: No speakers present.

Reports:

Town Manager: Bill mentioned to the Board that Adelmo Medina came by to see him because he was concerned about the trees by the Catholic Church that the Town had planted awhile back. They are dying and would like to see them replaced. Bill stated some prices on different kinds of trees. He asked how the Board would like to handle this situation. The purchase of the trees needs to be done by April 30th to get the discounted price of $50. Bill will contact Ruth at Green Spot to find out what trees would work out best. A motion to purchase trees when Bill finds out the information from Ruth was made by Tiffanie and a second by Larry. A roll call vote was taken: Paula-yes, Tiffanie-yes, Henry-yes, and Larry-yes. Motion Carried.
Bill mentioned that the State Senate is trying to pass a collective bargaining law for the police. If this bill is passed then we will have no say so of what their salary amount will be. Bill will get more information on this and let the Board know of its status.
He informed the Board that Van Iwaarden has started the roofing work here at the Town Hall and they are very cordial about the way they do their work, very happy with them. The Historical Project is going good.
Paula stated that the ground breaking for the Nursing Home went very well. Bill’s speech was great. Tiffanie also attended.
Senator Bennett will be here Sunday, April 19, 2009 at 1:30 to 2:30 at the Senior Citizens Center. The report was accepted upon a motion by Paula and a second by Larry. Motion Carried.

Building Inspector: He reviewed his written report with the Board. The report was accepted upon a motion by Tiffanie and a second by Paula. Motion Carried.

Court: The Board reviewed the Municipal Judge report. The report was accepted as presented upon a motion by Larry and a second by Paula. Motion Carried.

Police: Paula asked about how the investigation for the burglary at the Pharmacy was going. Richard stated because it is ongoing investigation he can’t report on it until next month. He was asked when he usually notifies the DA for an incident like this one. Richard said when a reasonable suspect is in place and all the facts are compiled. Bill and Ray thought that he should have notified the DA (David Mahoney) immediately because of the fact that were involved. Larry Sisneros agreed with Bill and Ray that the DA should have been contacted immediately so that they could help with the investigating. Paula asked if the DA is involved does it make the process faster. Richard stated that it doesn’t.
Larry was concerned with the 15mph speed limit by his house; he asked if it also applies to bus drivers. He stated that there are a few buses that go way past 15mph by there. The police report was accepted upon a motion by Tiffanie and a second by Paula. Motion Carried.
Maintenance: Paul brought up that Summer Help for Mosquito Spraying was in the budget so they are going to be placing an ad in the paper for that position.
He also mentioned that they are looking into buying 4-wheelers to put the tanks for the Round Up (Weed Killer) spray. Paul passed around quotes – they would be paid for out of Conservation Trust. A motion to have Keith and Paul purchase what is necessary and sufficient for their weed spraying, mowing, etc. was made by Paula and a second by Tiffanie. A roll call vote was taken: Paula-yes, Tiffanie-yes, Henry-yes, and Larry-yes. Motion Carried.
Paul also mentioned that they went out and met with Reynolds Engineering to locate the water and sewer availability for the new Nursing Center.
They also went and checked on Jimmy Vigil’s water pressure. They will need to dig and re-tap the meter in order for him to get more pressure. The maintenance report was accepted upon a motion by Tiffanie and a second by Larry. Motion Carried.
Trustees:
Paula – Had nothing to report.
Tiffanie – Had nothing to report.
Henry – Had nothing to report.
Larry – He did follow-up on the Graffiti Clean-Up and it was stated that we need an ordinance before we do this. He will continue to do follow-up.

Attorney: Ray mentioned that he talked to the Land Use Office in regards to renaming the Joe Chavez St. They suggested we do a survey but Ray thinks that we shouldn’t have to because it is already on the plat. We will need to notify all the residence of the street name change and 911 after the resolution is passed. It will be put in the W/S bills. It was thought that a ceremony/ribbon cutting would be nice to be done. It was asked if the Community Service agreement had been done. Priscilla stated that yes and there has already been a La Jara citizen that did community service for Keith and Paul.

Clerk: Priscilla informed the Board that the water and sewer bank accounts are both at low amounts due to paying Pete Cordova over the months. She also mentioned that the Sewer Project Loan payment in the amount of $18,750 and the Water Loan Payment in the amount of $5,000 from the CWRPDA are due May 1, 2009. Priscilla thought we may have to cash in a CD to cover these loan payments. A motion to cash in CD #12264 in the amount of $29,185.28 to cover the loan payments was made by Larry and a second by Tiffanie. A roll call vote was taken: Paula-yes, Tiffanie-yes, Henry-yes, and Larry-yes. Motion Carried. Priscilla stated that if they can extend the payment due date on the loans at CWRPDA then she won’t cash the CD in until the maturity date of 5/15/09. The report was accepted as presented upon a motion by Paula and a second by Larry. Motion Carried.

Approval of Minutes: Regular Meeting March 12, 2009 – Motion by Tiffanie, 2nd by Paula. Motion Carried.

Follow-Up of Minutes: None.

Approval of Bills:The bills were approved for payment upon a motion by Larry and a second by Paula. Motion Carried.

Other Business:
Larry Sisneros was recognized and he asked if the new Police SUV that was ordered was approved by a quorum or full board. The answer was no; Paula, Henry, Tiffanie and Larry knew nothing about it until now that it was mentioned. It was stated that the vehicle ordered is a 2009 Ford Explorer and the purchase price is $27,000. Richard stated that he was told to order it by Austin and Patrick. Ray stated through Colorado Law it is a 7 person board not a 1 or 2 person board. Ray stated that the Board could cancel the order but the dealer could bring up all their lost and could still hold the Town liable to pay for it. Ray spoke with Jeff from CML and he stated that it was definitely an unauthorized purchase even though it was in the budget. He said the budget is merely a guideline. Ray also got a hold of Cassandra (Martinez and Associates) and she stated the same. Larry stated that he is appalled by this especially for such an expensive purchase; all the vehicles they got now are working great and there is no need for another vehicle. Dan Martinez mentioned that he doesn’t want to be involved because he is part of the Police Department but stated there are too close of relations with Board members and Police Force that it is going to cause conflict. A motion to have Richard call first thing in the morning Friday, April 17, 2009 to cancel the order was made by Paula and seconded by Larry. A roll call vote was taken: Paula-yes, Tiffanie-yes, Henry-yes, and Larry-yes. Motion Carried.

DOLA Planning Grant Sewer System – Bill explained the description and process of the grant. This would be used to regulate the lagoons. Deb will give us the grant right off the bat, match of $5,000 but would not have to worry about for awhile. Bill gave the Board a preliminary plan from Cort Nickel. Ray asked about the stimulus package money and asked if we can get any of it. Bill is looking into. A motion for Bill to apply for the DOLA Planning Grant in the amount of $35,000 plus $5,000 match was made by Tiffanie and a second by Paula. A roll call vote was taken: Paula-yes, Tiffanie-yes, Henry-yes, and Larry-yes. Motion Carried.
Historical Planning Grant – Bill had a meeting with Estella Cole from the Historical Society Fund last month. This grant would help with the foundation, plaster, etc. and the whole building would have to re re-evaluated by Belinda Zink. Grant amount is $35,000. Bill also stated that the person who wrote up the grant is asking for a fee of $600. A motion to go ahead with the Historical Planning Grant as proposed by Bill which would include matching funds of $9,948 and $600 needed to pay grant writer was made by Paula and a second by Larry. A roll call vote was taken: Paula-yes, Tiffanie-yes, Henry-yes, and Larry-yes. Motion Carried. Bill mentioned that CIRSA will pay for one person to attend one day at the Annual Meeting (mileage, $64-meals and $268-lodging). The Board told Bill to go ahead and attend. Ray asked for the Board to think about him attending the attorney’s section of the annual meeting.

Paul brought up changing their retirement plan from American General to Knights of Columbus’s retirement plan. Ray will look into further. A motion to approve all eligible members moving their retirement plans from American General to the Knights of Columbus following contingency from CML was made by Paula and a second by Tiffanie. Motion Carried.

Ray stated that Richard brought up the Dog Ordinance of 1975 being all out of whack. When it was amended in 1992 it only involves dog at large. Ray will work on revamping the whole ordinance instead of amending. There being no further business a motion to adjourn was made by Tiffanie and a second by Paula.

Meeting adjourned at 9:18 pm.

March 12, 2009

The regularly scheduled meeting of the Board of Trustees of the Town of La Jara was called to order by Mayor Austin Valdez at 7:05 pm. The roll was called. Present: Earl Haslett, Paula Medina, Tiffanie Polkowske, Henry Schimpf, Larry Zaragoza and Mayor Austin Valdez. Absent: Patrick Montoya. Also present: Maintenance Supervisor Keith Martinez, Chief of Police Richard Pena, Town Clerk Priscilla Schimpf, Building Inspector Joseph Trottner, Town Attorney Ray Valdez and Town Manager Bill Yohey. Guests: Lance Clark, Larry Sisneros and Dan Martinez.

Those present recited the Pledge of Allegiance. Guests: Lance Clark – South Valley Liquor. He was her to ask for the Boards approval to renew his liquor license. He mentioned that he has been closed for two months due to health conditions. Other than that every thing is the same. Richard stated that between August and September there were some complaints that he was intoxicated there at the Liquor Store. Lance stated that he was not working at the time of that incident. A motion was made by Larry and seconded by Paula that the license be renewed. A roll call vote was taken: Earl-yes; Paula-yes; Tiffanie-yes; Henry-yes; Larry-yes and Austin-yes. Motion Carried. Mr. Clark left at 7:25 pm.

Reports:

Town Manager: Bill mentioned that he met with Deb Downs and Cort Nickle in regards to the Lagoons. Deb told Bill that not to worry about the match money right away for a grant to take care of the Lagoons. It will be around 2011 before we will need to come up with match money. Cort has very preliminary options for correcting the lagoons. Bill mentioned that if the State sees a grant in progress they will let up on us.
Bill went to a Coalition Meeting and it was stated that the stimulus money will be coming our way and then within six months it will be distributed.
Austin brought up getting a grant to help pressurize water for people’s houses that are out of town. There was a concern about a certain house not having much pressure on US HWY 285. Keith will check the pressure at this house.
Bill also brought up that there will be grants available for insulating houses such as with solar energy. Hue Halack is looking into setting up a workshop to put out this information. There will be a meeting and kickoff with the Historical Society Fund on March 19, 2009 at 8:30 am here at the Town Hall.
The ground breaking for the Nursing Center will be Saturday, March 14, 2009 at 10:00 am and lunch will follow at the Wagon Wheel. Bill will be giving a speech.
Earl asked about the asbestos removal. Bill explained the State regulations. Ray then expanded on the explanation. It was said that the people do need to apply for a demolition permit through the State, can apply on-line. If asbestos is found then you need to hire a qualified licensed contractor to remove and there is not one in the Valley. The Town could also require a permit but can only issue after having one from the State. It would be duplicated. Ray did inform the Board that Joseph has applied for a permit. Ray stated it could become very costly for the resident for the removal. It was decided to discuss this matter further at a later date. The report was accepted upon a motion by Paula and a second by Henry. Motion Carried.

Building Inspector: He reviewed his written report with the Board. Tiffanie stated that she had a problem with the tax exempt certificate at Home Depot in Pueblo. They didn’t know how to handle. They finally waived all tax. Ray suggested putting instructions for the vendor on the certificate. Bill will work on it. The report was accepted upon a motion by Tiffanie and a second by Earl. Motion Carried.

Court: The Board reviewed the Municipal Judge report. Tiffanie asked if the issue of him acting as a defense attorney was brought up to him. Ray stated that he did confront him. The report was accepted as presented upon a motion by Paula and a second by Tiffanie. Motion Carried.

Police: Richard stated that it had been slow as far as traffic but that they have been busy with all the drug busts around the county. Paula asked him if he gets comp. time. Bill stated that he does qualify for it. Richard will start computing. Remodeling of his office has not begun yet. It was asked if the speed limit by the school is 15 mph during school hours and 25 mph after hours and Richard stated that yes. The police report was accepted upon a motion by Earl and a second by Larry. Motion Carried.

Maintenance: Keith thanked the Board for letting him attend the Water & Wastewater Conference, very informative. He passed around bids from Clutter Tree Service for trunk grinding and tree trimming. He was told to hold off on the bid until he finds out if tree by Ben Vigil’s is Town property. A motion was made to accept the bid at $3,000 after finding out about tree by Ben Vigil’s by Paula and seconded by Earl. Motion Carried. Keith also informed the Board that the State is requiring getting the 2nd well up to pare with the 1st well in case of an electrical failure. It is estimated at about $13,000 to do so. They are also cracking down on line flushing. The maintenance report was accepted upon a motion by Tiffanie and a second by Earl. Motion Carried.

Trustees:

Paula – She needed the renewal for Alice Price’s program for the 2nd quarter to be signed by Austin and Henry. They signed it.

Tiffanie – She gave an update on the GOCO grant. She stated it has passed the first hurdle. It is in the process of being reviewed now. We won’t hear anything until May or June.

Henry – Had nothing to report.

Earl – Had nothing to report.

Larry – He asked if we have a graffiti clean-up ordinance. It was stated that we don’t. He mentioned that he spoke with Bill, Chief of Police from Alamosa and was told that graffiti clean-up worked out very well for them in Alamosa. Austin stated that it was suggested at the last meeting for Richard’s basketball program to paint over the graffiti. Ray mentioned that the county could send people who have to do community service to do some of this for us. Dan will check with Renee, Probation Officer in regards to this.

Austin – Had nothing to report.

Attorney: Ray mentioned he had been really busy with Tiffanie, Jill and Bill with the GOCO grant. He asked what the Board wanted to call the street dedicated to Joe Chavez, it was decided to name it Joe S. Chavez Drive. Clerk: Priscilla informed the Board that she had contacted Marilee Vannoy from the Sanford Town Hall to see if she would be interested in some part-time work during her maternity leave. Marilee stated that she might be but she was leaving out of town sometime in August so she was going to get back with Priscilla. She has not gotten back with Priscilla as of yet. Henry brought up asking Helen Hutchins, they told Henry to check with her. The report was accepted as presented upon a motion by Larry and a second by Paula. Motion Carried.

Approval of Minutes:
Regular Meeting February 12, 2009 – Motion by Henry, 2nd by Earl. Motion Carried. Special Meeting February 25, 2009 – Motion by Paula, 2nd by Henry. Motion Carried. Special Meeting February 27, 2009 – Motion by Tiffanie, 2nd by Henry. Motion Carried.

Follow-Up of Minutes: None.

Approval of Bills:The bills were approved for payment upon a motion by Paula and a second by Larry. Motion Carried.

Other Business: Roll-Off – It was suggested to put up the last of April beginning of May. Bill stated that the county is talking about helping pay for half the costs. Bill thought that it would be better to put the roll-off up May 2nd through May 16th. Priscilla will post in the April W/S bill.

Police Car Bid – It was decided to start the bid at $2,500 for the 1999 Ford Crown Victoria, sealed bids. Priscilla will publish in the Valley Courier and CML Newsletter.

American General Retirement Plans – Keith is concerned about his retirement plan crumbling. He asked the Board if he could pull his money out and put it somewhere else. Bill will check on it being able to be transferred. Keith was thinking about putting into the Knights of Columbus. Keith will also look into it further.

February 27, 2009

The Special Meeting of the Board of Trustees of the Town of La Jara was called to order at 12:09 pm by Mayor Austin Valdez. The roll was called and those present were: Paula Medina, Patrick Montoya, Tiffanie Polkowske, Henry Schimpf (left at 12:30 pm), Larry Zaragoza and Mayor Austin Valdez. Absent: Earl Haslett. Also present: Town Clerk Priscilla Schimpf, Town Attorney Ray Valdez and Town Manager Bill Yohey. A quorum was declared. Formalities were skipped.

La Jara Park N’ Play Resolution:

Ray got a hold of Wally Paconi from GOCO and stated the resolution was fine the way it was drafted by Ray. Tiffanie also spoke with Wally and got the same response Ray did. Tiffanie stated we did get the IGA back and they made a very minor change due to the Resolution which was also explained by Bill. A motion to pass the IGA upon Ray’s approval was made by Patrick and a second by Tiffanie. A roll call vote was taken: Paula – yes; Patrick – yes; Tiffanie – yes; Henry – yes; Larry – yes and Austin – yes. Motion Carried by a unanimous approval. A motion to adopt the Resolution was made by Tiffanie and a second by Larry. A roll call vote was taken: Paula – yes; Patrick – yes; Tiffanie – yes; Henry – yes; Larry – yes and Austin – yes. Motion Carried by a unanimous approval. It was stated that now the School Board will need to meet to approve the IGA & Resolution.

Other Business:

Larry was asking if there is anything we can do for Joe Chavez as a memorial. Ray suggested naming a street after him, for example Joe S. Chavez Street. Ray will check with Land Use for the procedures we would need to follow for doing this. He will get back to the board on this issue at the next meeting.

Patrick brought up concern about asbestos in a building that is being demolished. He asked if the Town can get a report from the State stating it is asbestos free. Patrick wants to get information from the State on the requirements for demolition of buildings. Bill will check on the States requirements. Patrick suggests mandating a demolition permit. It will be further discussed at a later date.

There being no further business a motion to adjourn was made by Patrick and a second by Paula. Meeting adjourned at 12:43 pm.

February 25, 2009

The Special Meeting of the Board of Trustees of the Town of La Jara was called to order at 7:15 pm by Mayor Austin Valdez. The roll was called and those present were: Paula Medina, Tiffanie Polkowske, Henry Schimpf and Mayor Austin Valdez. Absent: Earl Haslett, Patrick Montoya and Larry Zaragoza. Also present was Town Clerk Priscilla Schimpf, Town Attorney Ray Valdez and Town Manager Bill Yohey. Guests: Larry Sisneros. A quorum was declared.

Discussion of the Sewer Project: A motion to go into executive session to discuss pending litigation was made by Paula and a second by Tiffanie. Motion Carried. The Board adjourned to the executive session at 7:17 pm.

At 7:45 pm the meeting was reconvened by Mayor Austin Valdez. No action was taken. A motion to reject the offer of settlement as propounded by Davis Engineering was made by Paula and a second by Tiffanie. A roll call vote was taken: Paula – yes; Tiffanie – yes; Henry – yes; and Austin – yes. Motion Carried.

Other Business:

The Board reviewed the Resolution for the GOCO Grant. Tiffanie brought up the change of La Jara Park to La Jara Elementary – it seems to be more for the school than the community. A suggestion she made was La Jara Park which does not state Town of La Jara. She also mentioned that they wanted #5, the Town’s commitment, to be more detailed. She also stated that when she mentions town it does not mean the Town Board but the community. Ray and Bill were concerned of how this is worded is how it involves the Town Board. It was said that we can’t give to much responsibility to the Town Board because we may not be able to complete the tasks. Ray stated that he, Bill and Jill attended the school board meeting last Tuesday, February 17, 2009 where the School Board seen the IGA for the very first time. They did not want to sign without sending it to their attorney to look over but didn’t send to them until Monday, February 23, 2009. They have not heard back from them as of yet. Tiffanie stated that even if they do not get the IGA to submit the GOCO Grant by the March line then they won’t send out until August but at least the Resolution will be done and approved. Further discussion was done on the La Jara Park N’ Play Project. Tiffanie left at 8:20 pm.

There being no further business a motion to adjourn was made by Paula. Meeting adjourned at 8:30 pm.

February 12, 2009

The regularly scheduled meeting of the Board of Trustees of the Town of La Jara was called to order by Mayor Austin Valdez at 6:10 pm. The roll was called. Present: Paula Medina, Tiffanie Polkowske, Henry Schimpf, and Mayor Austin Valdez. Larry Zaragoza showed up at 6:25 pm and Patrick Montoya showed up 6:55 pm. Absent: Earl Haslett. Also present: Maintenance Supervisor Keith Martinez, Chief of Police Richard Pena, Town Clerk Priscilla Schimpf, Building Inspector Joseph Trottner, Town Attorney Ray Valdez and Town Manager Bill Yohey. Guests: Pete Cordova, Stewart Anderson, Jill Lucero, Bob Smith, Brain Crowther, Larry Sisneros and Joe Sisneros. Those present recited the Pledge of Allegiance.

A motion to go into executive session to discuss pending litigation was made by Paula and a second by Henry. Motion Carried. The Board adjourned to the executive session at 6:13 pm. At 7:23 pm the meeting was reconvened by Mayor Austin Valdez. No action was taken. A motion to refuse the offer and continue litigation was made by Patrick and a second by Larry. A roll call vote was taken: Paula – yes; Patrick – yes; Tiffanie – yes; Henry – yes; Larry – yes; and Austin – yes. Motion Carried.

Guests: Jill Lucero – Park Project. She gave the Board the updates on the Grants for the Park Project. She has submitted four (4) grants already and is submitting nine (9) altogether. She is here to see what roles the Town is interested in taking on with the Park Project. It was said the Town would be as a pass-through for the GOCO Grant, donate $5,000 and have the maintenance personnel take care of the park during the summer months. Tiffanie explained the detailed aspects of the grant administration. Larry asked Jill what roles she felt the Town should play in this. He mentioned that he is excited about this project but there needs to be a better understanding of the agreement between the school and the town. Ray drafted an IGA and submitted it to CIRSA, Sue Issenhoffer and she then passed it along to their attorney, Tammy Tanoy. They haven’t got back with Ray as of yet. Austin stated to Tiffanie and Jill that they need to get various things approved by the Board before actually performing the actions. Paula was concerned about the School Board not having knowledge of this project. Jill stated that it hasn’t been presented to the School Board because this is at such a preliminary stage they wanted to have all their q’s and a’s before they presented it to them. Jill also stated that the liability would be significantly dropped with the new improvements. Ray asked if they had their water well check by the State and they stated that they have and everything checked out great and is ready to use. Ms. Lucero left at 7:53 pm.

Bob Smith – LDS Church. He was here to address the concern about the mud puddle on the east side of the church that never goes away. Austin stated to him to check with CDOT on solving the problem. It has been discussed in the past and no one ever got back with the Town Board with any recommendations from CDOT. Austin said that this is still the next step to take. An option of putting a dry well was mentioned. Another option that was brought up was to put a pipe into the drain and dig a hole for it to drain into. Mr. Smith left at 8:00 pm.

Reports:
Town Manager: Bill reviewed his written report with the Board. He informed them that he contacted Ed Vigil for the School PTA; his letter is in the mail. He mentioned that he met with Richard in regards to the evaluations and Richard felt that it needed to be more police oriented. Once the evaluations are completed they will be presented to the Board. The report was accepted upon a motion by Paula and a second by Henry. Motion Carried.

Building Inspector: He reviewed his written report with the Board. Ray asked him if he explains the whole concept of the exemption certificate to his customers. Joseph stated that he does and not may people use it. The report was accepted upon a motion by Henry and a second by Tiffanie. Motion Carried.

Court: The Board reviewed the Municipal Judge report. The report was accepted as presented upon a motion by Patrick and a second by Paula. Motion Carried.

Police: Ray asked Richard if it was true that Judge Miller acts as a defense attorney during court. Richard stated that he does at times. Richard gave the Board an example of him acting as a defense attorney for one of the cases. Austin stated that Andres from the Sheriff’s Dept. was going up to Jefferson County to pick up a vehicle for them so they are bringing our SUV down to La Jara for us. Richard informed the Board that the renovation of his office has not yet begun. As soon as Leonard Espinoza finishes up the job he is doing they will start on it. Austin mentioned that the Police Dept. has a computer that keeps shutting down and it was suggested to get a hold of Brad Huffaker to look at it. The police report was accepted upon a motion by Patrick and a second by Paula. Motion Carried.

Maintenance: Keith reported that the sampling has not been doing to good. It is starting to go up again. He thinks it’s the main line and the ice melting. He informed the Board that he is going to a Water Conference the whole week of the 16th in Colorado Springs because his certification is coming up. The maintenance report was accepted upon a motion by Larry and a second by Paula. Motion Carried.

Trustees:

Larry – He asked about the letter of support that was written by Tiffanie for the grants for the park project. He asked if they would let him reword and resubmit it to the Board for approval. They told him to go ahead. He was informed that the latest date to send out letters of support with the grant is February 19th. Paula was concerned on what part the school was going to take on with this project other than it being their property. It was then asked what the difference was between in-kind and non-cash. Tiffanie explained that in-kind is only charging a percentage of the costs and non-cash is volunteer work being performed.

Henry – He mentioned that he would like to see that whoever is speaking or has the floor for everyone else to let them finish talking before someone else starts.

Tiffanie – She informed everyone that the web address to log on to the Town Blog is townoflajara.blogspot.com. She also stated that the board members are administrators on the blog. Priscilla will post the web address on the next water/sewer bills. She asked about putting more money into the park project from the Conservation Trust Fund and it was stated that it was going to be used to develop the donated land. She suggested letting the public speak in between the guests and the reports sections on the agenda. It will be further discussed. She also was concerned of why Bill and Ray sit at the table when it should be reserved for the board. Ray stated that he has attended these meetings at this table for many years and has never been approached with this concern. Paula stated that she feels comfortable with this setup because if she has a question they are close by to answer. Paula also stated they are involved more than just giving their reports. Larry also commented that he feels that all employees should sit at the table if there were room; we are all in this together. Bill explained to Tiffanie what his role is as Town Manager. Ray stated that he only speaks when it is a legal issue and tries not to speak when other. Tiffanie mentioned that her rental on 110 2nd Street was never on record for the new tenant, they never received a bill. There was no record of anybody living at this address since December 2006. A motion to split the costs of the basic fees for two years was made by Patrick and a second by Henry. Motion Carried.

Patrick – Mentioned that the Fire Department needs a spot to put up the emergency siren, asked for suggestions. They may be able to put up here at Town Hall but not until after the exterior restoration is finished. The Church and the Elementary School were also suggested. He will bring it up at the School Board Meeting for discussion of putting up at the Elementary and it was Okayed for him to mention that the Town will pay for costs incurred to have it wired.

Paula – Had a complaint about someone who made a complaint. She is asking for this to be more confidential. It was said that this issue should be solved. She also asked about Rios improvements to his building and it was stated that he has done them but they had given him until the spring to do the major work.

Attorney: Hensley matter – now making a claim towards the Town for damages done to her property during the flooding of her property. It was mentioned again that once it hits the canal it is no longer town water. Eric Swizel (Hensley’s Attorney) is not impressed with this statement. He is now rewording the claim and Ray submitted letter to Sue from CIRSA and she stated she would write Eric again stating Town is not responsible, not liable.

Clerk: Priscilla reviewed her report with the Board. She stated that Jay Williamson did show up and the CIRSA Audit went well. Priscilla also mentioned that Lance Clark from South Valley Liquor has his liquor license renewal coming up now on April 22nd. He will be coming to the March meeting; he already turned in his renewal application for the state. She also informed the Board that she is pregnant and they will need to find someone to cover during her maternity leave. There was discussion. It was mentioned that Vangie Archuleta agreed to come in to answer phones, collect money and receipt the money when needed for Priscilla’s doctor appointments, just need to give her enough time notice. It was suggested to ask her if she would be able to come in during Priscilla’s maternity leave. Bill also agreed to cover and do the accounting portion of the position. Patrick asked about utilizing her sick, vacation, personal leave time; he thought that it was state mandated to give maternity leave with pay without having to use these. Bill will check on this. The report was accepted as presented upon a motion by Patrick and a second by Tiffanie. Motion Carried. Approval of Minutes:

Regular Meeting January 8, 2009 – Motion to accept as corrected (changed bus drop to north drop on page 2 first line) by Henry, 2nd by Paula. Motion Carried.

Follow-Up of Minutes:

Larry asked what was decided on what work was to be performed by the basketball programs for the donation that was given to them. It was mentioned that they would do some kind of spring-clean up.

Approval of Bills:The bills were approved for payment with voiding the check made to Austin Valdez for $310 upon a motion by Paula and a second by Larry. Motion Carried.

Other Business:

Town Manager one (1) year renewal contract – It was reviewed by the Board. Tiffanie was concerned about making a precedence of keeping someone on contract for longer periods than the budget period. She suggested extending it only until December 09 instead of until March 2010 so that it could run with the budget year. Ray explained the theory of the contract to Patrick. Discussion was done on this issue. Henry and Paula agreed on keeping him on for a year which runs until March 2010. Larry recommended keeping him on. Ray again stated that he feels that it is necessary to have a Town Manager to administer employees because meeting once a month can’t take care of it.

Larry Sisneros asked to be heard and Austin addressed him to the floor. He expressed his opinion and stated that if people were so concerned about the Town Manager or Ray, Town Attorney being at the meetings they should show up to meetings and express their feelings. He gave compliments to Ray and Bill.

A motion to accept Resolution 2009-2 as amended, paid bi-monthly instead of bi-weekly, to keep Town Manger on from April 1, 2009 to March 31, 2010 was made by Paula and a second by Henry. A roll call vote was taken: Paula – yes; Patrick – yes; Tiffanie – no; Henry – yes; Larry – yes and Austin – yes. Motion Carried. A motion to accept the Town Manager Contract extended to William (Bill) Yohey as presented was made by Larry and a second by Paula. A roll call vote was taken: Paula – yes; Patrick – yes; Tiffanie – no; Henry – yes; Larry – yes and Austin – yes. Motion Carried. Bill was elected to be a representative for Round Table for the Town. Bill passed around the new dog tags to show everyone what they now look like. Bill asked if they could set up a committee to set policies and procedures – Austin, Paula and Patrick volunteered to do so. It will be open to employees and they will have their first meeting March 3, 2009 at 7:00 pm.

Ray stated that state engineers are under great pressure of large wells of how and when they pump. He feels La Jara will be in that category, withdraw of underground water. He stated to be prepared to buy surface water rights within the next five years.

There being no further business a motion to adjourn was made by Patrick. Meeting adjourned at 10:37 pm.

January Town Board Minutes

The regularly scheduled meeting of the Board of Trustees of the Town of La Jara was called to order by Mayor Austin Valdez at 7:05 pm. The roll was called. Present: Earl Haslett, Paula Medina, Tiffanie Polkowske, Henry Schimpf, and Mayor Austin Valdez. Absent: Patrick Montoya and Larry Zaragoza. Also present: Maintenance Supervisor Keith Martinez, Chief of Police Richard Pena, Town Clerk Priscilla Schimpf, Building Inspector Joseph Trottner, Town Attorney Ray Valdez and Town Manager Bill Yohey. Guests: Frank Valdez, Anna Mondragon, Ruby Nissley and Jack Hoogendoorn. Those present recited the Pledge of Allegiance.

Guests:
Frank Valdez – Bresnan Cable Representative. He explained their sale to Ken Swinheart, Owner of Amigo.net. Closing on sale will be February 15, 2009 which will be turned over to Ken at that time. It was asked if Bresnan is up to date on their franchise fees. It was stated that they are. Phone # to contact Frank with any questions or concerns is 480-0539. Mr. Valdez left at 7:15 pm.

Anna Mondragon – Grapes & Grains Liquor on Main. She was here to ask the Town Board’s permission to expand her storage/inventory area. She wants to be prepared for the bigger summer sales. She passed around a blueprint that she drew up of what she wants to do. She then explained it and answered questions from the Board. She informed them that there is no alarm system there at the liquor store right now but working on it. The one that was originally installed is not in working condition. Austin stated that if the Board approves then the State Liquor Investigator may come down and state to her that she can not do. Anna stated that she spoke with Dan Gunther, Executive Director of the Liquor Enforcement Division and he told her that all he is concerned with is the legality of the business. The Town is the ones to be concerned with the rest of it, security and such. A motion to approve the expansion for storage/inventory area for Grapes & Grains Liquor on Main was made by Tiffanie and seconded by Earl. Motion Carried. Priscilla will mail application and fee to Liquor Enforcement Division tomorrow January 9th. Ms. Mondragon left at 7:35 pm.

Reports:

Town Manager: Bill explained a report from Xcel Energy that he had passed around of the outages that have occurred in La Jara in 2008. There was some discussion on this.
The Historical Grant Promotion for bids was run in the Valley Courier. We will begin construction in spring of 2009.
He mentioned that he was asked to be a representative of the Interstate Compact Committee for the Rio Grande Compact. They cover water issues, surface water rights. Bill and Ray explained what this committee is involved with. Ray suggested for us to have a representative on this committee. Ray stated that they will not shut down our wells but we may be forced to buy surface water rights. Bill was quoted $30,000 for 1 acre foot. Earl asked if dormant wells will be shut off first. Ray stated not necessarily because it would have to be determined abandoned and would be hard to prove it has not been used. Keith asked Ray if the Town would have to purchase more water. Ray stated we might if we are short of providing the
correct amount of water.
The School/Town project came up for discussion. Tiffanie asked who owns the north drop at the school where Jill Lucero was anticipating putting the walking path. It was stated that we would have to investigate and find out who owns the easement. Tiffanie stated we need to find out so that we can get that 25 year agreement between the Town and the school.
Bill stated that we were thinking of sending out a quarterly report so that the Town of La Jara residence can be informed of Town issues. Tiffanie suggested having a blog. Tiffanie then asked for an explanation of the legality of minutes. She wanted to know how they are issued to the public and why does it have to wait to be approved before giving out to public. Ruby Nissley then stated she had asked for minutes to be mailed monthly with the water bills. Bill then informed the Board that that is why we were seeing about sending out a quarterly report. The Board then asked Tiffanie to look into creating a blog. The report was accepted upon a motion by Paula and a second by Henry. Motion Carried.

Building Inspector: He reviewed his written report with the Board. Earl asked if he checked with the digging at Jim Quirco’s at 635 Main and he stated he did and it was sewer problems no new construction. The report was accepted upon a motion by Henry and a second by Paula. Motion Carried.

Court: The Board reviewed the Municipal Judge report. Ray stated that Judge Ogborn entered into an order to dismiss Vicente Valdez’s case. Ray explained the details of the case. The report was accepted as presented upon a motion by Earl and a second by Henry. Motion Carried.

Police: Richard reviewed his Comparison of Fine Schedule Report with the Board. A motion to continue on our higher fees and change to the new higher fees was made by Earl and seconded by Henry. A roll call vote was taken: Paula, yes; Tiffanie, no; Henry, yes; Earl, yes and Austin, yes. Motion Carried.

Richard then presented a bid from Leonard Espinoza for his partition of his office for the amount of $1,550. He also presented a bid for the electrical from Valley Electric for the amount of $608.17. A motion to accept the bids for Richards’s partition of his office was made by Earl and seconded by Tiffanie. Motion Carried. Ray will draw up a contract with the contractors for Richard. The police report was accepted upon a motion by Paula and a second by Henry. Motion Carried.

Maintenance: Keith reported that there were two sewer lines plugged up by Family Dollar.
Earl brought up that there should be no digging in the winter months due to tearing up the equipment. He suggested setting up a deadline date to do digging.
Keith met with Kelsey Baertschi from the State Health Department to discuss the water quality and he inspected the Town records. He brought up how Keith thought the Town residence would react to chlorinating the water. He also stressed putting an emergency plan in place.
Keith stated the importance to pass an ordinance to push the snow off their sidewalks to prevent falling on the ice. The maintenance report was accepted upon a motion by Earl and a second by Paula. Motion Carried.

Trustees:
Paula – She mentioned giving the new restaurant, Main Street Fine Dining a bouquet of flowers. Priscilla will arrange tomorrow, January 9, 2009. She also asked about the Rios Building. It was stated that nothing has been done and he also did not sign the confirming letter yet. Ray will follow up this. Paula mentioned that the Boys & Girls Club may still be available here in La Jara. Bill is also checking more into it.
Tiffanie – She asked if we have an objective or goal for 2009. Austin stated that the blog would be a plus. Paula also stated that Revitalization is another objective/goal. Bill mentioned that another goal is updating/revising the Personnel Policies. Tiffanie had a concern of what the sales use tax was used for – revenue or making the town look better. Priscilla stated that it goes into the General Fund for operating.
Henry – Had nothing to report.
Earl – Had nothing to report.
Austin – Had nothing to report.

Attorney: Had nothing to report.

Clerk: The Board reviewed her written report. The report was accepted as presented upon a motion by Henry and a second by Earl. Motion Carried.

Approval of Minutes:
Regular Meeting December 11, 2008 – Motion by Henry, 2nd by Paula. Motion Carried.

Follow-Up of Minutes:
None

Approval of Bills:
The bills were approved for payment upon a motion by Henry and a second by Earl. Motion Carried.

Other Business:
Keith and Richard asked the Board for the money put into the 2009 budget for their basketball programs. It was budgeted for $400 each program. A motion to donate the $400 budgeted for Keith’s La Jara All Stars Program was made by Paula and seconded by Henry. Motion Carried. A motion to donate the $400 budgeted for Richard’s La Jara Youth Basketball Program was made by Paula and seconded by Earl. Motion Carried.

Tiffanie suggested in having a sign in sheet for the meetings to give the public a chance to present a comment at the end of the meetings. It was discussed and agreed to do so but with a time limit for each presenter.

A motion to go into executive session to discuss pending litigation was made by Henry and seconded by Paula. Motion Carried. The Board adjourned to the executive session at 9:50 pm.

At 10:50 pm the meeting was reconvened by Mayor Austin Valdez. No action was taken.

A motion to agree to a continuation to the lawsuit was made by Henry and a second by Paula. A roll call vote was taken: Paula, yes; Tiffanie, yes; Henry, yes; Earl, yes and Austin, yes. Motion Carried.