Friday, March 12, 2010

February Minutes 2010

February 11, 2010 The regularly scheduled meeting of the Board of Trustees of the Town of La Jara was called to order by Mayor Austin Valdez at 7:03 pm. The roll was called. Present: Earl Haslett, Paula Medina, Patrick Montoya, Tiffanie Polkowske, Larry Zaragoza and Mayor Austin Valdez. Absent: Henry Schimpf. Also present: Chief of Police Dan Martinez-Arrived at 7:30pm, Maintenance Supervisor Keith Martinez, Town Clerk Priscilla Schimpf, Town Attorney Ray Valdez and Town Manager Bill Yohey. Guests: Josh McGibbon, Tawney Becker, Rodney King, Lisa Werts and Larry Sisneros. Those present recited the Pledge of Allegiance.

Guests: Josh McGibbon – Senior Project Manager for JVA. He explained what the firm is and does. They focus on helping small communities come up with money for water and sewer infrastructure. He presented what he would be doing to help our town. He also presented what funding is out there that we would be able to get to repair our water system. His goals are to set priorities, get cost estimates and help get funding to improve our water system. JVA has been in business for 54 years. Keith mentioned that we could use this grant to put in all the electrical at the pump houses. We could also include the generator in this grant. All this will help with the Town’s water pressure. This grant will help save the Town a lot of money. Ray reviewed Josh’s contract very carefully and found nothing wrong with it, he recommends it. A motion to hire Josh McGibbon who is employed by JVA to do the Planning Engineering report for the water system was made by Tiffanie and a second by Paula. Motion Carried. Mr. McGibbon left at 7:23 pm.

Tawney Becker – Historical Society Fund. She introduced herself and stated she has been working with the Historical Society Fund with the previous grants. She explained the extent of the 2nd Phase of the Historical Society Fund. She passed around her resume for the Board to review. She proposed to the Board to hire her to write the new grant for the preservation of the exterior portion of the Town Hall. The planning grant is already complete for this new grant. The last grant for the Town Hall roof replacement came in at $10,000 less than original grant amount. Austin complimented her on the roof replacement grant, the roof looks great. A motion to hire Tawney Becker to write the new Historical Society Grant was made by Paula and a second by Larry. Motion Carried. Ms. Becker left at 7:40 pm.

Rodney King – Emergency Disaster Plan/Resolution. He is the Manager to the Conejos County Litigation Plan (Emergency Disaster Plan). He explained what the plan could do for us – will help with funding as far as making us eligible for grants. It would consist of adopting a resolution stating to combine with the counties plan. Adopting the resolution will not make the county overrule the Town’s doings. They will come in to help if the Town would want help but they will not take over the situation. A motion to adopt the resolution to enter into the Emergency Disaster Plan with the county was made by Patrick and a second by Tiffanie. Motion Carried. Mr. King left at 8:10 pm.

Lisa Werts – American Red Cross. She was here to inform on the status of the Haiti Disaster. She explained how they help out with disasters. She stated that the best help that people can give Haiti at this point is money. She mentioned that Red Cross had already been in Haiti for two years, they were there trying to help the Haitian Red Cross. Ms. Werts left at 8:17 pm.

Reports:

Town Manager: Bill mentioned that he had talked to Rick Ivers about mounting the Emergency Fire Siren on the top of the Elementary School. They are putting a new roof so that would not be able to do be done. Rick suggested to Bill to contact the Blanca Telephone Company to see if it can be mounted to their tower. Bill called the telephone company - was unsuccessful but will try again. There was an issue with the cutting of trees. The maintenance department had some trees cut down that were diseased and needed attention – there were some unhappy residents. In the future a courtesy letter will be sent out to the resident where the tree is located. Bill informed the Board that Paul took a CIRSA Engineer around Wednesday, February 10th who was doing an appraisal audit. Everything went well and Paul did a good job. CIRSA did this because a lot of Towns are not reporting all their building and such. The Hensley property – the county built a burm on the west side to help with the flooding issue. Hopefully her property will no longer flood. Bill explained what COG (Council of Government) is. It is a combination of Towns that get together to help on certain projects. Ronny Wisdom was supposed to be at this Board Meeting to explain more on it, she was unable to attend. Bill is to setup a meeting with her and Austin next week. It was discussed for Cort Nickel to no longer work for the Town after the Lagoon Treatment Engineering Study is complete. Priscilla will give Ray a copy of contract for him to review to see if anything can de done with Cort in the meantime. The report was accepted upon a motion by Larry and a second by Earl. Motion Carried.

Building Inspector: The Board reviewed his report. It was stated that he did talk to 1st Stop and Tim will need to pay the extra money. Patrick was concerned about the inspection part of the building permit process. He does not feel that Joe is doing the job. It was discussed to have a talk to with Joe and explain what is expected of him and go from there. The report was accepted upon a motion by Tiffanie and a second by Earl. Motion Carried.

Court: The Board reviewed the Municipal Judge report. Ray has not had time to meet with Raymond Miller but he will set it up. A few recommendations for replacement were made. The court time change was brought up and Ray Miller did not follow the correct procedure to get it done. He changed it on his own instead of coming to the Board for approval. The report was accepted as presented upon a motion by Patrick and a second by Paula. Motion Carried.

Police: Dan informed the Board that they have been busy with an overdose – lots of hassles from the family; they are blaming the police department. He stated that the snow plowing with ATV’s was breaking the state law. Ray mentioned to Dan that we have an ordinance that states we can operate ATV’s for snow plowing purposes only. Dan suggested placing a law that requires them to wear reflective clothing, etc. CIRSA recommendations to the police department are as follows: Adopting a Born Policy and use spit masks for infectious disease prevention – the spit masks run around $240 for a box, Adopting a Body Armor Policy and going to take a Supervisors course which will be 50% bonus points on the audit. The police report was accepted upon a motion by Patrick and a second by Tiffanie. Motion Carried.

Maintenance: Keith informed the Board that meters were unable to be read for the month of January due to snow and ice and customers were billed the minimum fee. He said it doesn’t look good for February either. Priscilla will put a message in the February W/S billings mentioning the minimum fee charge and for what months. She will also explain that when they are able to read meters the usage will be caught up. Keith mentioned that the few snow storms kept them busy and the red tractor was acting up, Schall picked up and was barely fixing it today, Thursday, February 11th. Earl suggested for Keith to get an estimate. Keith will be gone all next week – February 15th – 19th for the Annual Colorado Rural Water Conference. Gary Halbersleben from Colorado Department of Public Health & Environment called and stated that an I&I (Infiltration & In-Flow) Study needs to be done. It should have been done five years ago. The maintenance report was accepted upon a motion by Paula and a second by Patrick. Motion Carried.

Trustees:

Paula – Asked about the flagpole. Keith stated that we did receive but have not put up yet. Patrick – Had nothing to report.

Tiffanie – 2nd Phase of GOCO Grant scored 88 points and the score is based on a master plan or mission statement. She spoke with Janice and Priscilla in regards to a master plan or mission statement and they both stated the Town does not have one. She was asking the rest of the Board if one can be implemented. It will bring up the score and help out with other grants the town will apply for. She brought up the position of the Town Manager. It was discussed. Larry Sisneros gave the Board his opinion and agreed with Dan that you can’t fire an employee from hear say has to be done by procedure. (Clarification: Town Manager position would not be firing of an employee it would be ending of a contract).

The Board moved the March Regular Meeting up to March 9th at 7:00 pm so that all Trustees can be present to vote on the Town Manager position.

Earl – Asked Bill if he has cleaned up his office yet. Bill said relatively yes.

Larry – Had nothing to report.

Austin – Had nothing to report.

Attorney: He reviewed the IGA from GOCO and it asks for Garth Crowther’s signature and Austin’s signature as Mayor. It will all stay the same just the letter needs to be signed. Ray has no objection to Austin signing off on it.

Clerk: Priscilla reviewed her report with the Board. She asked if she could close out the Town Manager bank account. The balance is only $55.55 and they are charging a monthly $6 service charge due to the low balance. Ray asked about finding out the term limits for elections. We have not yet found that out. A motion to close out the Town Manager bank account with a $55.55 balance was made by Paula and seconded by Patrick. Motion Carried. The report was accepted as presented upon a motion by Paula and a second by Tiffanie. Motion Carried.

Approval of Minutes:

Regular Meeting January 14, 2010 – Motion by Paula, 2nd by Patrick. Motion Carried.

Follow-Up of Minutes: None.

Approval of Bills:The bills were approved for payment upon a motion by Earl and a second by Paula. Motion Carried.

Other Business: Donation for 2nd Phase La Jara School Playground – Priscilla passed around the request from Jill Lucero. Priscilla called Cas (Martinez & Associates) to see if we can possibly get out of W/S for a donation, still waiting on her response.

Applications for Police Officer Position – Dan has 4 applications. Dan wants to setup a date for interviewing. It was setup for Friday, February 26, 2010 at 6:00 pm. The Board decided to mention in the interviews that the starting salary will be within a range.

Credit Cards – Bill explained why getting a credit card is important for the Town, for when making Hotel Reservations for trainings and other expenses that arise that require a credit card. A motion to get a credit card for Town expenses was made by Paula and seconded by Tiffanie. Motion Carried.

Discuss Increasing Water Rates – Priscilla proposed raising the water basic minimum fee by $1.00. She explained the total amounts. A motion to raise minimum rate by $1.00 to be effective March 2010 was made by Paula and seconded by Patrick. A roll call vote was taken: Earl-yes, Paula-yes, Patrick-yes, Tiffanie-yes, Larry-yes and Austin-yes. Motion Carried. The issue of decreasing water bill for leaving water faucets dripping for winter months was discussed. Keith will inform clerk of meters freezing and we will see about decreasing their bill.

Employee/Board Retreat – Date was setup for Tuesday, February 23, 2010 at 6:00 pm at the Senior Center. It will be a potluck. We will send out reminders to everyone.

There being no further business a motion to adjourn was made by Paula. Meeting adjourned at 11:02 pm.

Monday, February 22, 2010

January Minutes 2010

January 14, 2010

The regularly scheduled meeting of the Board of Trustees of the Town of La Jara was called to order by Mayor Austin Valdez at 7:00 pm. The roll was called. Present: Earl Haslett, Paula Medina, Patrick Montoya, Tiffanie Polkowske, Henry Schimpf, Larry Zaragoza and Mayor Austin Valdez. Absent: None. Also present: Chief of Police Dan Martinez, Maintenance Supervisor Keith Martinez, Town Clerk Priscilla Schimpf, Building Inspector Joseph Trottner, Town Attorney Ray Valdez and Town Manager Bill Yohey. Guests: Jill Lucero, Fred Gutierrez, Larry Sisneros and Jordan Sisneros. Those present recited the Pledge of Allegiance.

Guests: Jill Lucero – 2nd Phase La Jara School Playground. She went through the Phase I accomplishments and passed out a summary sheet. She explained the money that came in to help accomplish Phase I. Phase II will be another working process. They are looking for more donations and in-kind, the summary sheet also shows what will be done and money needed for Phase II. This project was complimented by the Board. Once again Jill wanted to see what the Town could help with as far as a donation and being the applicant for the GOCO Grant. The Board said they would need to discuss the donation portion but are more than willing to be the GOCO Grant applicant. Ms. Lucero left at 7:17 pm.

Fred Gutierrez – Basketball. He was here to ask the Board for a donation for his basketball program. Dan suggested for them to ask the other towns for help too, there are kids that come from other towns to attend this program. Fred also asked if anyone on the Board would like to volunteer to speak at awards night. Mayor Austin Valdez will speak at awards night February 17, 2010 at 7:00 pm. A motion to donate the $400 budgeted for Fred’s La Jara Youth Basketball Program was made by Paula and seconded by Tiffanie. A roll call vote was taken: Earl-yes, Paula-yes, Patrick-yes, Tiffanie-yes, Henry-yes, Larry-yes and Austin-yes. Motion Carried. Mr. Gutierrez left at 7:25 pm.

Reports:

Town Manager: Bill informed the Board that the State is so far behind that the discharge permit will not be reviewed until 2011. He stated he went and seen the Alamosa Wastewater System. He also mentioned that Hensley is threatening the Town about the ditch again. Her last attempt to sue the Town didn’t go through because CIRSA stated the Town had no liability with it. Bill passed around a report of areas of concentration for 2010 that he drew up for the Board to review. He asked if they would like to set up a donation for the Haiti disaster. They all agreed to it and Priscilla will include a flyer about this with the W/S bills on January 29th. He updated the Board on the 2nd Phase of the Historical Society Fund and stated that asbestos was found in the Town Hall building. Setting a date to start on the Policy and Procedures was brought up, Patrick and Paula would like to be on the Policy and Procedures Committee. Patrick asked what had ever happened with setting up the Emergency Siren at the School; Bill and Austin went to talk to Brian and he was to get back to us but never did. Bill read a resolution for an Emergency Disaster Plan to be set. The resolution was set up by the county to combine the whole county to participate in this. Some of the Board Members will go to the next Emergency Disaster meeting held on January 22, 2010 before they decide to adopt this resolution. The report was accepted upon a motion by Tiffanie and a second by Patrick. Motion Carried.

Building Inspector: He reviewed his report with the Board. The Board questioned permit #170 at 320 Spruce 1st Stop, material use fee should be $1,500 not $150. Joe needs to redo, needs to collect $1,350 more. Inspection portion of the building inspection was discussed. The report was accepted upon a motion by Patrick and a second by Henry with the exception that Joe fix permit #170. Motion Carried.

Court: The Board reviewed the Municipal Judge report. It was once again brought up that the Judge is not playing as Judge for the Town but is playing as a defense attorney. They discussed the option of hiring a new judge. Ray and Austin will meet with Ray Miller and explain the situation. They will give him one more chance but this would be 3 strikes. The report was accepted as presented upon a motion by Paula and a second by Earl. Motion Carried.

Police: Dan stated that Jerry should only have 11 days vacation instead of 13. He also made a correction on Lucas’s sick leave which is 23 instead of 44. It was asked what happened to Adam Chacon as being hired as the 4th Police Officer. Dan explained the situation to the Board and stated that he turned down the job due to salary issues. He mentioned the he did major clean-up to the police station, it is hopefully going to be a good start to the New Year. He met with Alejo and also spoke with the DA in regards to reports and such and they are very happy with what the La Jara Police Department is doing. Maryann Gallegos contacted him in regards to people selling cars on the side of the road. Dan checked into and it was stated that if it is a personal vehicle it is okay but if newly purchased to sell for profit they can not do. It was brought to Dan’s attention that Vargas’s mother is now trying to buy the Rawhide feed store again, Dan is keeping an eye on it. He asked if it would be possible to store one of the vehicles some where else. This would be just in case something would happen to the police station such as a fire at least one vehicle would be safe. He let the Board know his web page is almost up. He also mentioned that he was contacted and asked if our police department is involved with any phone taps. He did not respond he requested more information about it. The police report was accepted upon a motion by Earl and a second by Larry. Motion Carried.

Maintenance: Keith met with Gary Halbersleben from Colorado Department of Public Health & Environment. He took samples and checked our records, he gave recommendations. Keith stated that this was the most in depth inspection he has ever been through since he has been here. Once he gets the report he will pass on to the Board. He mentioned that people with wells will need to get them inspected annually and they will need to provide proof to him. Keith will need to go house to house to find out who has wells and to get the proof of inspection – will be very time consuming. The discussion of giving residents a credit in the winter months for leaving their water dripping was brought up. Keith and Paul have been insulating meters as they come across frozen ones. It was asked if Keith had gotten any quotes for a tamper and he gave them some of the quotes. A motion was made by Henry and 2nd by Earl to purchase the tamper for $1,200. Keith setup 2010 goals for the maintenance department and passed around to review with the Board. The maintenance report was accepted upon a motion by Henry and a second by Paula. Motion Carried.

Trustees:
Larry – Had nothing to report.
Earl – Had nothing to report.
Henry – Asked about the flag pole pulley, Keith and Dan will order a new pole.

Tiffanie – Asked how the election is publicized and wondered about the terms. It was stated that a notice to pick up nomination petitions was posted at two public places and published in the Conejos Citizen and the Valley Courier. A notice of Election is also posted at two public places and published in the Conejos Citizen and Valley Courier. It was stated that we were Debruced and there is no longer term limits. Tiffanie brought up putting an ad for Town Manager position so that something could be done by end of March 2010, Bill’s end of contract date. It will be put on the Agenda for next meeting in February to discuss.

Patrick – Asked Bill for his comp. time, vacation and sick leave report like everyone else has included in their reports. Bill passed around his report. He also asked what happened with offering police officers another retirement plan. Everyone explained to him what Cas, the Auditor said which was that Social Security is not a retirement plan and that PPF will land up paying more out to the Police then what other employees will get out of their retirement plans. She also stated that the Town has no money to provide another plan for police.

Paula – Had nothing to report.
Austin – Had nothing to report.

Attorney: Had nothing to report. He was excused at 8:30 pm.

Clerk: Priscilla reviewed her report with the Board. She passed around her goals for 2010 for the Board to review. She also passed around the rough draft of the Welcome Brochure to hand out to new residents for the Board to review. The report was accepted as presented upon a motion by Paula and a second by Tiffanie. Motion Carried.

Approval of Minutes:
Regular Meeting December 10, 2009 – Motion by Paula, 2nd by Henry. Motion Carried. Special Meeting December 22, 2009 – Motion by Henry, 2nd by Larry. Motion Carried.

Follow-Up of Minutes: None.

Approval of Bills:The bills were approved for payment upon a motion by Earl and a second by Paula. Motion Carried.

Other Business:
Employee/Board Retreat – Setup Date: Looking at the end of February, Bill will call February 1st to see open dates for everyone.

Keith asked for donation money for his La Jara All Stars Basketball program. Keith explained the program. A motion to donate the $400 budgeted for Keith’s La Jara All Stars Program was made by Patrick and seconded by Paula. Motion Carried.

Henry mentioned for Bill to clean-up his office. Henry also stated that he sat in with Priscilla for the SLV HMO renewal meeting and afterwards looked into what other towns were doing with their health insurances. He found out that most towns are paying a percentage and the employees are paying a percentage. Larry went through the percentages of other towns which range from 40/60 to 30/70. This was just a discussion for future budget decisions.

Patrick asked for the Fire Department donation money. A motion was made by Tiffanie to cut the Fire Department donation check in the amount of $4,000 per budget less invoices due to the Town and seconded by Larry. Patrick and Austin abstained from the vote. Motion Carried.

Dan asked about Payroll Direct Deposit. It was discussed.

The wiring of the 2nd pump house was discussed. Earl made a motion to wire 2nd pump house and seconded by Larry. Motion Carried.

There being no further business a motion to adjourn was made by Tiffanie. Meeting adjourned at 10:30 pm.

Thursday, January 21, 2010

Special Meeting in December

December 22, 2009

The Special Meeting of the Board of Trustees of the Town of La Jara was called to order at 7:01 pm by Mayor Austin Valdez. The roll was called and those present were: Paula Medina, Tiffanie Polkowske, Henry Schimpf, Larry Zaragoza and Mayor Austin Valdez. Absent: Earl Haslett and Patrick Montoya. Also present were Town Clerk Priscilla Schimpf and Town Manager Bill Yohey. Guests: Larry Sisneros. A quorum was declared.

Hire of 4th Police Officer:The interview committee interviewed one applicant – Adam Chacon. The other applicant withdrew himself. The State Patrol Officers George Dingfelder and Blake Crowther were on the interview committee and they recommended hiring Adam. He is looking into a long term position and retiring out of a department. He lives in Capulin and he does get involved with his kid’s sports activities. He answered the interview questions very well. He seems to be very dependable and responsible. He wants to give a two week notice to his present employer. It was stated that he would need to get a background check, a physical and a psychological test done upon hire. Starting salary was discussed; it was set to start at $26,432 per our 2010 Budget. It was said to check what his pay at the Conejos County Sheriff’s Department currently is and discuss it further at the next regular board meeting. The interview committee recommends hiring Adam Chacon. A motion was made by Paula and 2nd by Larry to hire Adam Chacon for the 4th Police Officer position pending background, physical and psychological tests with 1 year probation upon hire. A roll call vote was taken: Paula-yes, Tiffanie-yes, Henry-yes, Larry-yes and Austin-yes. Motion Carried. Bill will notify Dan of the outcome so that Dan can contact Adam.

There being no further business a motion to adjourn was made by Tiffanie. Meeting adjourned at 7:17 pm.

December Minutes

December 10, 2009

The regularly scheduled meeting of the Board of Trustees of the Town of La Jara was called to order by Mayor Pro Tem Henry Schimpf at 7:03 pm. The roll was called. Present: Earl Haslett, Paula Medina, Tiffanie Polkowske, and Mayor Pro Tem Henry Schimpf. Absent: Patrick Montoya, Larry Zaragoza and Mayor Austin Valdez. Also present: Chief of Police Dan Martinez, Maintenance Supervisor Keith Martinez, Town Clerk Priscilla Schimpf, Building Inspector Joseph Trottner, Town Attorney Ray Valdez and Town Manager Bill Yohey. Guests: Cort Nickel, Larry Sisneros & Son. Those present recited the Pledge of Allegiance.

Guests:

Cort Nickel – Lagoon Upgrade. He explained that the lagoons have needed to be upgraded for a long while now. Every year the State sends letters to the Town stating that the lagoons need to be improved to meet the State Compliance. Cort informed the Board that Bill got a grant to hire an engineer to do a Treatment Facility Study. He stated that the main problem of the lagoons is infiltration. The lagoons leak way too much. With his study he has found three options for the Town to choose from. He explained those options: 1) Repair and rebuild the existing lagoons which we are required to have three cells to where we only have two, 2) Build a mechanical sewage plant and 3) Build a mechanical plant from an existing lagoon. The third option is the least expensive which Cort recommends for the Town. It was asked if the Town goes with option three how much maintenance would be needed – it was said that it would take two to three hours daily. The public works employees would need to get a Class C Certification to operate option three. The Board likes option three but will wait to decide until there are more Board Members to vote on.Bill stated that Leroy Cruz from USDA came by to see him and stated that if we have to ramp up on our grant money; they can help us. He gave Bill contact numbers of people to talk to in regards to this.

Reports:

Town Manager: Bill informed the Board that he got a hold of Bret Shawcroft in regards to the Richfield Canal. Also mentioned that comp. time is more complicated than thought it would be. Ray will see what other Towns are doing with comp. time. Bill updated the Board on the Historical Grant status. He mentioned that he has no personal time left, no vacation time left, 15 days of sick leave left and he is still working on compiling his comp. time. The report was accepted upon a motion by Tiffanie and a second by Paula. Motion Carried.

Building Inspector: He reviewed his report with the Board. It was asked if the amount charged for #170-1st Stop was corrected. Joseph Trottner stated that the total should have been $1,000 instead of $100. The report was accepted upon a motion by Earl and a second by Paula. Motion Carried.

Court: The Board reviewed the Municipal Judge report. The report was accepted as presented upon a motion by Tiffanie and a second by Paula. Motion Carried.

Police: Dan reviewed the vehicle status on his report. He explained the abduction case; he put an outlook for the vehicle. Dan will get together with Austin to meet with his bus drivers to inform them of the speeding. He informed the Board that the fighting incidents on his report were two, mistakenly didn’t enter in a number. Dan wants to put a key pad lock on the front door to the Police Department for the part-timers instead of giving them keys. It will cost around $200. There are lots of keys out there and don’t know who they are with. He mentioned he is working on putting up a website for the Police Department. The police report was accepted upon a motion by Tiffanie and a second by Paula. Motion Carried.

Maintenance: Keith informed the Board that there was a plugged sewer line behind 618 Poplar. He and Paul ran the roto-rooter machine and unplugged it but it is only going to be a temporary fix. Keith strongly recommends that the Town replace this sewer line so that the Town does not run into any liabilities with this issue. It was mentioned that the Richfield Canal will need to be involved because of the easement. Keith also mentioned that Rodney Gibson brought 200 tons of road base and they have been laying gravel in the allies etc. He met with Todd Stockebrand form Asphalt Constructors to get a bid for paving the streets. The total cost of the bid is $122,350. He passed around the bid for the Board to review. Earl stated to get them back out here to give a more detailed bid to include the trench cuts. The Board decided to have Keith schedule with them to come down to do the paving in the spring. The maintenance report was accepted upon a motion by Earl and a second by Tiffanie. Motion Carried.

Trustees:
Earl – Had nothing to report.

Tiffanie – Ruby contacted her in regards to the dog incidents. She wants to have the Board be more specific if they are going to bring up a topic, include the day and time. It was stated that it was not brought up by a staff or Board Member at a meeting.

Paula – Had nothing to report.
Henry – Had nothing to report.

Attorney: Had nothing to report.

Clerk: Priscilla explained the process of the yearly loan from General Fund to Conservation Trust and repayment from Conservation Trust to General Fund. Henry stated to expect a huge increase for the SLV HMO Health Insurance. The report was accepted as presented upon a motion by Paula and a second by Tiffanie. Motion Carried.

Approval of Minutes:

Budget Hearing November 12, 2009 – Motion by Paula, 2nd by Tiffanie with the exception of revising the second sentence in Paula’s section to “She asked if there could be more support from the Board of Trustees for Bill to administer the employees.” Motion Carried.

Regular Meeting November 12, 2009 – Motion by Tiffanie, 2nd by Paula. Motion Carried.

Follow-Up of Minutes: None.

Approval of Bills: The bills were approved for payment upon a motion by Earl and a second by Paula. Motion Carried. Henry mentioned to the rest of the Board that he had previously talked to Austin in regards to the cost of the meat and vegetable trays for the retirement & incoming party. Austin had told him that he would pay for half. The Board discussed and a motion was made for the Town to reimburse Ann’s CafĂ© for the total cost by Paula and seconded by Earl. Motion Carried.

Other Business:

Approval of Resolutions:
Resolution 2009-6 (Amendment of 2009 Budget) – Motion by Paula, 2nd by Earl. Roll call vote was taken: Earl-yes, Paula-yes, Tiffanie-yes and Henry-yes. Motion Carried. Resolution 2009-7 (Adoption for 2010 Budget) – Motion by Tiffanie, 2nd by Paula. Roll call vote was taken: Earl-yes, Paula-yes, Tiffanie-yes and Henry-yes. Motion Carried. Resolution 2009-8 (Mill Levy for 2010 Budget) – Motion by Earl, 2nd by Tiffanie. Roll call vote was taken: Earl-yes, Paula-yes, Tiffanie-yes and Henry-yes. Motion Carried. Resolution 2009-9 (Appropriation of Monies) – Motion by Paula, 2nd by Tiffanie. Roll call vote was taken: Earl-yes, Paula-yes, Tiffanie-yes and Henry-yes. Motion Carried.

Discuss Danny Gallegos Storing of Iron – Dan had talked to Danny and he stated that he was informed that it was okay to store iron as long as it was removed within 24 hours. Bill and Ray checked with the zoning book and it states it is on commercial highway which states that he can not store any metal/iron there. Ray did mention that although it is solely up the Board to make that decision. It was decided to table it until the next board meeting.

Employee/Board Retreat – Bill wants to setup another retreat that includes the employees along with the Board.
Applications for Police Officer Position – There are two applicants and the applications were passed around for the Board to review. Dan would like to see someone hired by the first of the year. Dan will contact George Dingfilder and Blake Crowther to invite them to interview the two applicants. Others who will be on the interview committee will be Henry, Paula, Earl, Dan & Bill. Dan will contact everyone when he has a date and time setup.

Richfield Canal – Bill will check on putting rails out there. He will also check on extending the culvert. Keith mentioned if it’s the town’s street we should be able to place rails without checking with the ditch riders. Ray stated that we can.

Personnel Policy Work Session – The date has been postponed to the first of the year. Bill passed out two examples of policies from other towns for the Board to review.

There being no further business a motion to adjourn was made by Tiffanie. Meeting adjourned at 10:03 pm.